Time management is critical in achieving success, research has shown that successful people make the best out of their time. Before going into this proper, let us remind ourselves of the meaning of time management. Time management is the process of organizing and planning how to divide our time between different activities. Get it right, and you will end up working smarter not harder, to get more done in less time, even when time is tight, and pressure is high. There is a saying that says, “we must govern the clock, not be governed by it’’. One of the significant progress in managing our time is achieved when we become proactive with how we spend it, meaning we don’t react to every action in our environment. That is, you do not immediately reply to every message in your chat box, instead, you can do it later after you must have completed the most important task of the day except that such a message is critical and essential to be responded to at that moment. The rationale is that you control your daily time to the extent possible, never just reacting to every piece of information that you come across or pass through you. You are the one who should be the pilot of your time.
Some of the things that we can do to effectively manage our time in no order are:
Prioritization- time can be properly managed by setting out our tasks in order of importance and urgency, that is, attending to the most important and urgent activity before the others, this helps us to achieve our goal at the right time. Although, some activities are important but not urgent while others could be urgent and important, therefore, the right thing to do to set our priority right, is to attend to the urgent and important task before the others.
Some tasks can be ranked pari-passu with others, that is, having a conflicting priority. It could be difficult for someone to leave one task for the other at the same time. Here, I would like to share my personal experience on how I manage conflicting tasks. On a faithful day in the office, I received two queries from two different regulators; I received one around 9 am and the second at 11 am with 24hrs timeline for response. This distorted my to-do list for the day, and I proactively realigned my priority and shifted my attention to how to respond to the queries. The requirements from both regulators were enormous with many documents and schedules that are needed to accompany the response letters. Even with seven days of working hours, I may not be able to provide the documents and schedules simultaneously to both regulators. However, I was able to achieve the 24hrs timeline given by the regulators by delegating the tasks within the team, although this takes us to work extra hours in the office and slept in a hotel with the ability to delegate, we were able to meet up and the management applaud us for this.
To be continued………